Privacy Policy

Data Collection for Insights and Improvement

We gather data in two main forms the personal details you provide and behavioral data such as your browsing actions pages visited, searches made, or buttons clicked. In select cases, we enhance this data by integrating insights from external, reputable sources. This helps us personalize your experience, enhance functionality, and improve service quality. When applicable, we anonymize your data or group it into non-identifiable formats. These aggregated insights fuel internal analytics, guide marketing initiatives, and inform product development strategies all with a focus on delivering a better experience for you.

Collection and Use of Generalized Data

We often create Aggregated Data, which includes anonymized statistics and overviews of user behavior. Although such data may be derived from Personal Information, it is not personally identifying. For example, we might analyze how many users accessed a specific tool or feature.

In some situations, if required Personal Information is not provided due to legal, regulatory, or service-based requirements we may be unable to offer certain features. You understand and accept that withholding such information may result in limited access to parts of our platform or service interruption, as necessary under applicable conditions.

How We Source and Process Your Data

Your personal data may be collected through direct interaction or via trusted external sources:

• As you navigate our platform, we automatically capture details such as device type, IP address, and user behavior. This data is gathered using cookies, logs, and tracking technologies. If you visit third-party websites that integrate with our tools, related data may be shared with us. See the “Cookies and Similar Technologies” section for more.
• We may also obtain business-related or technical data from external sources like public directories or analytics services. At times, we receive professional details even from individuals not registered on our platform.
• When processing data on behalf of a client, we strictly follow their instructions and do not maintain independent relationships with the individuals whose data is processed.

If you wish to access or manage your data, we will generally direct your request to the client—but we may assist directly in limited cases.

Why We Collect and Use Your Data

Here's how your personal information helps us support you:

• We process your data to provide services effectively. This sometimes includes using third-party integrations. If we can't use your data, certain features may not work.
• When you reach out for help or to provide feedback, we use your details to respond and maintain a continuous service experience.
• We monitor how services are used to detect violations and suspicious behavior. This supports policy enforcement and helps us meet contractual obligations.
• Your information supports safety allowing us to spot threats, secure your account, and apply necessary security controls.
• With cookies and third-party tools, we personalize content and expand functionality. Without access to your data, some of this customization may not be possible.
• We will inform you before using your data for new purposes and offer opt-out options. Please note that choosing not to share data may affect service quality.

Disclosure of Your Information to Third Parties

To operate efficiently, we may disclose your data to selected third parties such as employers, tech partners, legal authorities, or affiliates who assist in delivering our services. Each is expected to follow relevant privacy standards when handling your information.

We may also share data when legally mandated or to protect user safety and system security. In the event of a business transaction, such as a sale, acquisition, or merger, your data may be part of the assets involved in that transfer.

Accessing or Controlling Your Data

Regional privacy laws may grant you specific rights over your personal information such as reviewing, correcting, removing, or limiting how it's used. If you'd like to exercise any of these rights, contact us at admin@topemployerhire.com. We are committed to addressing your request in a lawful and timely fashion.

Third-Party Website Practices

Links on our website may direct you to third-party sites that we do not operate. These external platforms may have distinct privacy rules and practices. As such, we are not liable for their handling of your data. We recommend reading their privacy policies before disclosing any personal information.

Data Lifecycle and Protection

To protect your privacy, we implement secure technical systems, staff-based protocols, and restricted access facilities. This help prevent unauthorized use, but no security strategy is entirely failproof. We store your data only as long as required for service delivery, regulatory compliance, or contractual enforcement. Some records may remain briefly in backups even after deletion.

Policy Updates

This Privacy Policy may be updated over time to reflect changes in our services or applicable laws. Updates will be posted here, and we advise checking back regularly.

Your CCPA Rights

California users can exercise their rights under the CCPA to access, remove, or restrict personal information. To make a request, contact us at admin@topemployerhire.com.